E-Mail Archiving and Security System
  • Overview

There is an increasing demand for archiving email systems due to emails being considered company assets. Emails should be kept secure so that no confidential email is sent out. Emails also need to be archived since they are now considered legal company documents.

Mail Depot is an Email Archiving and Security System. It allows storage of emails while maintaining searchability. The system also allows your business to be compliant with current archiving and security laws.

  • Process

The Mail Depot system can be added to the existing email system infrastructure without disrupting operations. It can be installed either inside your current email server or in a different server.

Copies of the mails coming in and out of the mail servers are forwarded into the Mail Depot server for archiving. These mails are indexed and archived into a database.

  • Features

Mail Depot supports High Capacity Archiving. Emails are saved at high-speed, system reducing the need for downtime time. Such emails can be saved in devices with 10TB capacity allowing you to maximize the use of your storage resources.

Mail Depot has High Speed Searching capabilities, allowing searches of 1 million emails in 1 second, relieving you of the stress of waiting. Various search parameters also lets you make more accurate search results.

Email alerts about email usage abnormalities are sent to specific accounts. Alerts can be acted upon immediately by the respective personnel.

Reports are available in Mail Depot such as Hourly Reporting Charts showing email sending and receiving activities. This makes it easy for administrators to identify which accounts use heavy system resources. Ranking Reports are also provided to identify which domains are ranked high in sending and receiving. High ranking sites can be blocked off if identified as spammers.

Disk Capacity Alert notifications are also sent if storage quotas have been reached. More storage capacity can be added early to avoid downtime and lost archives.

Search the archived mails using filters, such as header, body text, dates and other parameters. Contents of attached documents, such as PDF and MS Office files can also be searched for more accurate searching.

  • Business Benefits

Emails are considered important company assets. Mail Depot ensures that your e-mails remain secure. Irregular email patterns and large emails are monitored by the system, alerting you to make immediate action.

Manageability of your emails is maintained even after they have been archived. Archived emails can be quickly searched to be used as official documents or references.

Compliance to regulations (Sarbanes-Oxley Act, J-SOX) is also supported by Mail Depot.

  • System Requirements

Mail Server : MTA SendMail 8.12.10 and above, Postfix 2.0.11 and above,
IMailserver V8 and above, Lotus Notes and Domino R6.5 and above,
Microsoft Exchange 2003 and above
OS : Red Hat Enterprise Linux 5 Server
POP Server : Qpopper 4.0.8 and above, Dovecot 1.0.5 and above,
Courier-IMAP 0.57.1 and above, Cyrus IMAP Server2.2.12 and above

  • Hardware Requirements

CPU : x86 Dual Core, CPU 2.0GHz or more
Memory : 2GB or more
Disc : RAID-5/6 recommended
Transfer Rate 50MB/s or more (SATA, SAS, FC)